How to Place a Fabric Order with a China Manufacturer

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JINJIATEX

TC Poly-cotton woven fabric manufacture from China since 2009

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Dave

University major in international trading and working in textile & fabric about 15 years

Ordering fabric from a Chinese manufacturer is a smart way to reduce costs and expand sourcing options—but only if done properly. For many buyers, the challenge lies in communication, clarity, and confidence. In this blog, we guide you through the step-by-step process of placing a fabric order with a Chinese supplier, including how to avoid common mistakes and build long-term business relationships.

Table of Contents

Sourcing fabric from China can be a cost-effective and reliable option for businesses worldwide. However, knowing how to place an order correctly can save time, reduce miscommunication, and ensure quality. Here’s a step-by-step guide to help you navigate the process.

1. Research and Choose the Right Supplier

Start by identifying reputable manufacturers. Look for companies with verified profiles on platforms like Alibaba (https://www.alibaba.com/) or check their credentials on Made-in-China (https://www.made-in-china.com/) You can also visit trade fairs like the Canton Fair to meet suppliers face-to-face.

2. Clarify Product Specifications

Be clear about the type of fabric you need — including fiber composition, weight (GSM), width, weave type, and finish. Refer to our [Shirting Fabric Category](https://www.jinjiatex.com/shirting-fabric/) for examples of how specifications are listed.

3. Request Samples

Always ask for swatches or lab dips to check color, texture, and weight. This step helps avoid misunderstandings later. Our [Contact Page](https://www.jinjiatex.com/contact) lets you request customized samples directly.

4. Negotiate Pricing and MOQ

Discuss pricing, minimum order quantities (MOQs), payment terms, and lead time. According to Fibre2Fashion (https://www.fibre2fashion.com/industry-article/8430/sourcing-textiles-from-china), understanding these parameters is key to successful long-term collaboration.

5. Confirm the Order

Once you agree on terms, sign a Proforma Invoice (PI) or Purchase Agreement. Make sure all details — product specs, quantity, delivery timeline — are written clearly.

6. Production & Quality Control

Follow up regularly during production. You may choose to work with a third-party inspection agency like SGS (https://www.sgs.com/) or Bureau Veritas (https://group.bureauveritas.com/) for pre-shipment checks.

7. Shipping & Logistics

Decide between shipping terms like FOB, CIF, or DDP. Work with a reliable freight forwarder or ask the supplier to help arrange shipping. Refer to our blog on [Shipping Terms for Textile Orders](https://www.jinjiatex.com/blog/shipping-terms-explained) for more details.

8. After-Sales Service

Keep communication open after receiving the goods. A good manufacturer will provide support for claims, reorders, or additional finishing requests. Visit our [About Us](https://www.jinjiatex.com/about-us) page to learn how we support our global customers.

Conclusion

At Jinjiatex, we make ordering simple and transparent. With over 15 years of export experience, we help buyers through every step — from fabric selection to on-time delivery.

📩 Need a fabric quote or sample?
Contact us today to get started:

📧 Email: dave@jinjiatextile.com
📱 WhatsApp: +86-156 3235 4589
🌐 Website: www.jinjiatex.com